Abstract submission guidelines

Abstract submission for EPUAP 2021 is now closed.

Download the EPUAP 2021 Abstract book HERE

When submitting your abstract please follow the Abstract submission guidelines.
The abstract word limit is maximum 400 words per abstract. 

  • The title should not exceed 200 characters including spaces. Please limit the number of authors to no more than 5, and indicate the affiliation of each author. Do not use titles (e.g. ‘Dr.’, ‘Mrs.’) for author names.
  • Max. 2 tables/figures
  • Max. 4 abstracts with the same presenting author can be submitted. The system allows max 6 abstracts per submitter id.

    Abstracts must be submitted in English. 

  • Accepted abstracts will be published on the conference website and in the conference abstract book. By submitting your abstract you consent to give EPUAP the permission to publish it.
  • If you are submitting an abstract for the student free paper category, please provide us by email with a formal confirmation of studentship status (e.g. letter from the supervisor or institutional approval) which specifies the degree towards which your studies are carried out.
  • The use of the abstract template is mandatory.
  • No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the title or in the text of the abstract, as a “blind” review process will be used. You will be asked to enter the name(s) of the author(s) and their institution(s) when submitting the abstract online in the abstract submission system. Please follow the instructions in the online submission system and do not write the name or the title in capital letters.
  • Use of brand names: For all references to products or companies, only generic names must be used. The brand name can be inserted as a reference at the bottom of the abstract page. Papers containing brand names/company names in the abstract text (i.e. not in a reference at the bottom of the page) may be rejected for this reason only. EPUAP reserves the right to replace any brand name with a generic name without further notice.

LOGIN: Log in to the conference system using this link. You will be asked to enter your e-mail, name, affiliation and contact details to create a profile. If you have attended previous EPUAP events, your original profile will still be active.

ABSTRACT MODULE: After completing the login, click on Abstracts.
ABSTRACT SUBMISSION: Choose Submit an abstract if you wish to submit a new abstract, or View my abstracts if you wish to revisit the incomplete abstract submissions or see your already submitted abstracts. Please note that no changes are possible to the submitted abstracts.
TITLE: Enter the abstract title.
PRESENTATION TYPE: Choose the presentation type you prefer: poster presentation, oral presentation, or invited speaker (for the invited speakers only). Please note that based on reviewers’ decision another presentation type might be recommended.
Click on Next.
AUTHORS: Add the authors of the abstract. If you are the author, choose I am an author and if relevant add more authors.
Click on Next.
SPEAKER: If you are the presenting author choose I will be the speaker or choose a speaker from the list of authors on Choose a speaker.
Click on Next.
CATEGORY: Choose the category that corresponds to the content of your abstract. Please note that based on reviewers’ decision your abstract can be assigned to another category.
Click on Next.
CONDITIONS: Please answer all questions regarding the publication of your abstract by choosing YES or NO.
Click on Next.
ABSTRACT UPLOAD: Upload your abstract. The system checks if the abstract template was used and if the number of words was not exceeded.
Click on Next.
CONFLICT OF INTEREST: Please indicate if you have a conflict of interest and explain it if applicable.
Click on Next.
SUMMARY: A summary of your choices and a preview of your abstract will appear. If you wish to change anything, click on BACK.
If you agree with the summary, click on SUBMIT at the bottom of the page. A pop-up window will open asking if you are sure that you wish to submit, then click on SUBMIT again. Please note that your abstract is not submitted until you confirm the submission in the pop-up window and you are directed to www.epuap2021.org 

 

All submissions will be peer-reviewed by the EPUAP Scientific Committee and you will be informed of the outcome of your application by the abstract review deadline.
All successful applicants will be required to register as a delegate to the conference and pay the registration fee as a condition for inclusion of their abstract in the programme.

The authors of accepted abstracts will have the opportunity either to have an oral presentation of their abstracts in free paper sessions or to present their poster during the conference.
The best poster award and the best student free paper award will be announced.